National Archives Records Management (NARA)
Federal agencies and government contractors are required to comply with the National Archives and Records Administration (NARA) mandates to ensure accurate, accessible, and secure management of federal records throughout their lifecycle. These regulations govern how agencies create, maintain, retain, and dispose of records in accordance with federal law and transparency requirements.
Managing these requirements manually often leads to inefficiencies, inconsistent recordkeeping, and compliance gaps.
Ardent Federal’s TurtleShield Platform automates and streamlines compliance with NARA’s Federal Records Management standards by enabling secure, policy-driven, and auditable management of records across systems.
Key Obligations & Consequences
Federal entities must comply with NARA’s Federal Records Management requirements, which include:
- Creating and maintaining complete, authentic records that document decisions and activities.
- Applying approved retention schedules and ensuring timely disposition or archival of records.
- Preserving electronic records in compliance with 36 CFR Chapter XII Subchapter B standards.
- Maintaining accessibility, integrity, and security of records throughout their lifecycle.
- Transferring permanent records to NARA and securely disposing of temporary records.
Non-compliance can result in:
- Regulatory penalties and enforcement actions from oversight agencies.
- Loss of critical records impacting transparency and public accountability.
- Legal exposure during audits, FOIA requests, or investigations.
- Financial and reputational damage due to mismanagement or improper retention practices.
Key Challenges
- Fragmented and unstructured data across multiple repositories.
- Manual retention and disposal processes are prone to errors.
- Lack of centralized visibility into record lifecycle and compliance status.
- Difficulty mapping agency-specific policies to NARA and FOIA requirements.
- Limited auditability and traceability of record actions.
TurtleShield Solution
The TurtleShield Platform helps organizations achieve seamless NARA compliance through:
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Identify and classify records across systems using AI-based metadata and content analysis.
Business Impact
- Simplifies and accelerates NARA compliance readiness.
- Reduces manual workload and operational costs.
- Strengthens transparency and accountability across the record lifecycle.
- Minimizes risks of non-compliance and data mismanagement.
Accelerate Federal Records Compliance
Empower your agency or organization to meet NARA’s Records Management mandates with confidence.
Discover how Ardent Federal’s TurtleShield Platform automates record lifecycle management and ensures continuous compliance.